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Development Database Manager

Job Title
Development Database Manager
Job ID
San Francisco,  CA 94111
Other Location
Development Database Manager
Pay Rate: $30-35/hr

COVID Vaccination Requirement: Habitat GSF has implemented a requirement that all employees be fully vaccinated to enter a HGSF work site. New hires will be required to submit proof of full vaccination prior to starting at a HGSF work site. Habitat GSF will make reasonable accommodations for valid exemptions based on disability, medical, or religious reasons.

What We Do
Habitat for Humanity Greater San Francisco believes in the power of homeownership to create generational impact. To this end, we build homes for first-time homeowners and sustain homeownership by helping vulnerable homeowners retain their home as an asset for generations to come.

Your Impact
The Development Database Manager plays a foundational role on Humanity for Humanity Greater San Francisco’s Fund Development team. The Development Database Manager, supports leadership, staff, and donors, and along with their Fund Development colleagues, supports securing nearly $7 million annually to support affordable homeownership.

The Development Database Manager plays a leading role in all aspects of development database operations, including gift entry, generating tax receipts and acknowledgments, creating reports, and supporting research on prospects and fundraising appeals.

Reporting to the Vice President of Development, this position supports Habitat GSF’s efforts to ensure data accuracy, gift entry, and timely acknowledgement of donations.

Primary Responsibilities

Salesforce Fundraising Data Management (85%)
  • Enter all donor-related data into Salesforce, primarily processing donations and ensuring accurate contact information and preferences on donor records.
  • Produce timely, accurate acknowledgement letters for all relevant donations.
  • Build and produce accurate reports on donations, budget progress, and donor contact information for mailing lists, emails, and other purposes.
  • Complete wealth screening with timely tracking in Salesforce, supporting Fund Development colleagues in cultivating and stewarding donors in response to screening data.
  • Support monthly reconciliation of donations with Finance Department.
  • Partner with Database Operations team to consistently provide suggestions for improvements to Salesforce database that will enable enhanced donor engagement and tracking.
  • Develops and enforces development data entry guidelines to ensure data quality and consistency; provides support and training in use of the application, including orientation for new staff and specialized training in response to changing roles, improvements in business processes and database functionality.
  • Establishes, improves and maintains systems, policies and procedures to ensure the integrity of all biographical and financial data in the fundraising database, including standardized coding, processing, and reporting policies; evaluates and updates these policies as necessary to ensure best practices
  • Serve as Fund Development’s expert on other donation platforms such as Greater Giving and Click & Pledge.
  • Produce timely, accurate acknowledgement letters for all relevant donations.
  • On occasion, receive and respond to requests from donors including collecting donation information, tax identification numbers, etc.
  • Maintains knowledge of trends, best practices, regulatory changes, and new technologies.

Team Collaboration (10%)
  • Partner with Fund Development colleagues to complete donor research and creating donor prospecting briefs.
  • In collaboration with gift officers, identifies potential major gift donors by using creative research and mining techniques, largely of HGSF’s fundraising database, and electronic searching methodologies to ensure that org initiatives have sufficient prospects to meet fundraising goals.
  • Support Fund Development donor events and prospects by attending events, helping with RSVP tracking, and logging gifts.

Other Duties as Assigned (5%)
  • Perform additional duties as needed.

  • At least 1-3 years of experience on or with a fundraising team.
  • Experience with a Donor CRM database, preferably Salesforce, and willingness to learn donation processing and prospecting systems.
  • Preferred proficiency in Outlook, Microsoft Word, and Excel.
  • Strong organizational and prioritization skills.
  • Passion for and commitment to the Habitat for Humanity Greater San Francisco mission.
  • Innovative, creative, strategic and analytical thinker.
  • Clear communication skills, including the ability to write and speak clearly and effectively.
  • Must be able to pass background check.
    (In accordance with state and county law: convictions do not necessarily rule out employment, it depends on the nature and severity of the conviction and is evaluated on a case-by-case basis, check is conducted on last 7 years only.)
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. This position may begin as remote work and will transition to in-person/in-office work as permitted by the CDC and San Francisco Department of Public Health.

Physical Demands
This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and stand or bend as necessary. Must be able to travel within HGSF’s service area.

Compensation for this role is competitive, DOE. This full-time position offers medical, dental and vision insurance, life insurance, long-term disability, employee assistance program (EAP), Flex Savings Account (FSA), 403(b) retirement account, commuter benefits, 20 paid vacation days, 3 front loaded sick days ( accrue up to 72 hours per year) and 12 paid holidays.
EEO: Habitat Greater San Francisco is an equal opportunity employer. Habitat Greater San Francisco strives to reflect the diverse community it serves. Applicants who contribute to this diversity are strongly encouraged to apply. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
Habitat GSF receives federal funds through Self-Help Homeownership Opportunity Program (SHOP) and is required by federal law, to the greatest extent possible, to provide job training and employment opportunities to Section 3 residents. *Section 3 residents are defined as public housing residents or low-income persons who live in metropolitan area or non-metropolitan counties where HUD-assisted projects are located.
Pay Range
$30.00   Hourly to $35.00   Hourly

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